Product Distribution

Product Distribution in ERPNext is used to transfer or deliver items from one warehouse to another for example, from Stock Preparation to a school, field officer, or ISP. Each record tracks quantities, serial numbers, workflow status, and attachments.

Steps to Record a Product Distribution

1. Access Product Distribution
   - In the left sidebar, click on Imagine Worldwide.
   - Select Product Distribution from the list. (Under the Shortcut or Masters
   - Alternatively, search for Product Distribution in the Awesome Search Bar.
2. Create a New Record
   - Click Add New Product Distribution.(On the Listview Top Right)
   - Fill in required details such as:
   • Date (Autopopulated - default today e.g 31-Aug-2025)
   • Delivery Type (e.g Stock Preparation to Transit to ISP)
   • Source Warehouse (e.g. Stock Preparation)
   • Destination Warehouse (e.g. ISP Replacement)
   • Driver Name (Then delivery person e.g John Doe)
   • Fill in the rest of the other fields under the Driver & Truck Details (Optional)
3. Add Product Deliveries
   - Under Product Deliveries, specify:
   • Item Code/Name (e.g., Wifi Routers)
   • Issued Quantity (e.g., 3)
   • Serial Numbers for each item
   • Received Quantity (filled at delivery)
   • Lost in Transit (autocalculated if the received qty is less the issued qty)
   Example: 3 Wifi Routers issued → 3 received → none lost.
4. Attach Supporting Documents
   - Upload delivery or dispatch notes under Attachment Details.
   
5. Follow the Workflow
   Product Distribution moves through the following states:
   1. Draft → Record is created but not yet initiated.
   2. Pending Outbound → Initiated and waiting for outbound confirmation.
   3. Outbound Confirmed → Stock issued from Stock Preparation to Outbound Delivery.
   4. Pending Loading → Awaiting loading onto vehicle.
   5. Loading Confirmed → Items successfully loaded. Stock is transferred from Outbound to Transit
   6. Pending Delivery → En route to destination.
   7. Delivery Confirmed → Stock received at school/ISP. Prompt appears where Delivered qty needs to be
      added and confirmed. Stock is moved from Transit to the destination
   8. Rejected → Rejection during outbound stage.
   9. Cancelled → Cancelled after delivery confirmation. This action will cancel all related stock movement hence the process needs to be started afresh.
6. Handle Variances
   - If delivered quantity is less than issued, the balance remains in Transit Warehouse.
   - It is upon the driver to provide an explanation before reconciliation.

Status Tracking

• Workflow State: Shows progress (e.g Pending Outbound, Loading Confirmed, Delivery Confirmed).
• Status: Indicates final outcome (e.g Delivery Confirmed).